Use Asset Inventory: Update, Transfer, Check In and Check Out Assets

The eQuip! asset inventory management software has the features to support the various use of asset inventory throughout their Life Cycle Management:

• Centrally control access to asset inventory information by defining user permissions
• Transfer assets among places. Generate approval requests by using Transfer Assets with Work Order workflow
• Transfer assets among people, generating property pass or hand receipts to track chain of custody
• Update Asset Inventory as they are consumed or disposed
• Reserve assets

Video: Check Out and Check In assets with Mobile Phones — Keep Track Chain of Custody

Benefits from using Transfer Assets with Work Orders function in Use Asset Inventory :

• Institute approval process
• Document reasons for transfer assets
• Improve control in movement of asset inventory

Users of Transfer Assets with Work Orders function in the eQuip! Asset Inventory Management software:

1. Businesses want to institute strict approval process for transferring assets among different locations
2. Government contractors want to keep records of assets being moved among different locations
3. Emergency management agencies want to control how emergency equipment are shared among different locations
4. School systems want to control how IT equipment are moved among different campuses and buildings

Benefits of generating “Property Pass” in Use Asset Inventory:

• Maintain audit trail and chain of custody on physical and IT asset inventory records
• Institute accountability of assets
• Reduce loss of physical and IT assets

Users of the “Property Pass” function in the eQuip! Asset Inventory Management software:

• Businesses want to maintain audit trail of high value assets
• IT departments want to have the record for hardware check in/out
• Government contractors want to keep records of assets being transferred among projects and contracts, or generate “Hand Receipts” as required by some contractual terms
• Emergency management agencies want to maintain check in/out record for emergency equipment
• Nonprofit organizations want to maintain control of high value assets purchased with federal grants to meet the requirements in CFR and Uniform Guidance

The eQuip! asset inventory management software provides multiple ways to search and edit asset inventory records:

• Create Saved Searches
• Filter search results by column headers
• Create edit groups to group update asset inventory records